Virginia Tobacco Indemnification And Community Revitalization Commission
 
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Employment Opportunities

 

Financial Services Specialist II
Position #00005 (role code 95012)
Quasi full-time (32 hrs/wk) salaried with state benefits

Responsibilities:

  • Prepare/Process vouchers for grant, vendor, and rent payments, including coding, ensuring all required supporting documentation is attached
  • Assist Director of Finance with monthly reports, annual audit, yearend financial reports
  • Pay all qualifying vendors using agency small purchase charge card
  • Prepare travel expense reimbursement vouchers for 31-member board and staff ensuring all mileage, per diems, and compensation are appropriately paid
  • Reconcile weekly and monthly payments with state accounting system, VDACS financial system, GIFTS grants database, and internal spreadsheets
  • Serve as agency Records Retention Officer with retention schedule compliance
  • Monitor cash balances and appropriation balances
  • Prepare cash transmittal forms for deposits
  • Post payments and check numbers in grants database and internal spreadsheets
  • Enter claims into Tax’s debt setoff system
  • Prepare final demand letters for student loans in default and OAG referral forms
  • Maintain fiscal files, including W-9 forms for each payee
  • Prepare invoices as needed
  • Reconcile leave activity for all employees
  • Review/maintain agency contracts
  • Respond to payment inquiries
  • Provide backup office support (phone, mail, receiving, etc.)
  • Other duties as assigned

Requirements/Qualifications:

  • At least 5 years’ experience with state fiscal processing
  • Extensive knowledge of Commonwealth Accounting Policies and Procedures manual
  • Extensive experience with coding, documenting, and processing state travel expense reimbursement vouchers
  • Understanding of internal controls and expense documentation requirements
  • Experience with reconciling weekly and monthly expenditures
  • Experience with database systems, querying, report generating
  • Ability to communicate effectively with Commissioners, staff, grantees, vendors, state agency partners, and other customers
  • Detail oriented, self-starter, willingness to learn/do other tasks assigned by agency
  • Familiarity with ARMICS requirements helpful
  • Familiarity with Tax’s debt setoff system

Must apply online at http://jobs.virginia.gov
By 5:00 pm on September 29, 2014
EOE